Privacy Policy

1. Data Controller

The data controller for the personal information you provide to us is:

TalentBridge UK Ltd
Registered address: 25 Bishopsgate, London, EC2N 3AQ
Company registration number: 06187234 (Registered in England & Wales)
ICO Registration number: ZA123456
Data Protection Officer: dpo@talentbridgeuk.co.uk

TalentBridge UK Ltd is registered with the Information Commissioner's Office (ICO) as a data controller. You can verify this on the ICO's public register at ico.org.uk.

2. What Personal Data We Collect

We collect personal data in different ways depending on your relationship with us:

2.1 Candidates and Job Seekers

• Identity data: full name, date of birth, nationality, right-to-work status
• Contact data: email address, telephone numbers, postal address
• Professional data: CV, employment history, qualifications, professional memberships, references
• Sensitive data (only where necessary and with explicit consent): disability status for reasonable adjustment purposes; immigration status for right-to-work compliance
• Financial data: current and expected salary, bank details (for temporary workers on our payroll)
• Technical data: IP address, browser type, device information, website usage data
• Communication records: records of calls, emails, and messages between you and our consultants

2.2 Employer and Client Contacts

• Identity and contact data: name, job title, business email, telephone number
• Company data: organisation name, company registration number, billing information
• Preference and communication data: hiring requirements, communication preferences, records of interactions

2.3 Website Visitors

• Technical data: IP address, cookies, browser and device information, pages visited, time and date of access
• Enquiry data: information submitted via contact forms or live chat

3. How We Use Your Personal Data

We use your personal data for the following purposes:

4. Legal Basis for Processing

Under UK GDPR, we rely on the following legal bases to process your personal data:

4.1 Consent (Article 6(1)(a))

Where you have freely given, specific, and informed consent — for example, subscribing to our newsletter, or agreeing to us sharing your CV with a named employer.

4.2 Contract (Article 6(1)(b))

Where processing is necessary to perform a contract with you — for example, to pay temporary workers or to deliver agreed recruitment services.

4.3 Legal Obligation (Article 6(1)(c))

Where we are required to process your data to comply with a legal obligation — for example, right-to-work checks required under the Immigration, Asylum and Nationality Act 2006, or tax reporting obligations.

4.4 Legitimate Interests (Article 6(1)(f))

Where processing is necessary for our legitimate business interests, provided those interests are not overridden by your rights and interests. This includes maintaining candidate and client databases, ensuring business continuity, preventing fraud, and improving our services.

For any processing based on legitimate interests, we conduct a three-part test to ensure your interests do not override ours. You have the right to object to this processing at any time.

5. Data Sharing and Disclosure

We do not sell your personal data. We share it only in the following circumstances:

5.1 With Employer Clients

We share candidate profiles (CV and supporting information) with prospective employers where: (a) you have applied for a specific role, or (b) you have given explicit consent for us to present your profile for a specific opportunity. We never share your profile speculatively without your knowledge.

5.2 With Service Providers

We engage carefully selected third-party processors to support our operations, including: cloud hosting and IT infrastructure providers; CRM and applicant tracking software providers; payroll processing services; background screening providers. All processors operate under Data Processing Agreements and are prohibited from using your data for their own purposes.

5.3 Legal and Regulatory Disclosure

We may disclose data where required by law, court order, or regulatory authority — for example, to HMRC, the Home Office, or law enforcement agencies where we are legally compelled to do so.

5.4 Business Transfers

In the event of a merger, acquisition, or sale of our business, personal data held by us may be transferred as part of that transaction, subject to appropriate confidentiality protections and notification to data subjects where required.

6. International Data Transfers

TalentBridge UK is a UK-based organisation and we primarily process personal data within the United Kingdom. Where we use third-party service providers whose servers are located outside the UK or EEA, we ensure appropriate safeguards are in place, including:

• UK Adequacy Regulations (transfers to countries with adequate protection)
• Standard Contractual Clauses (SCCs) as approved by the ICO
• International Data Transfer Agreements (IDTAs)
• Binding Corporate Rules (BCRs) where applicable

For further information about the safeguards applied to international transfers, please contact our DPO.

7. Data Retention

We retain personal data only as long as necessary for the purposes it was collected, or as required by law. Our standard retention periods are:

At the end of the relevant retention period, data is securely deleted or anonymised. You may request early deletion of your data subject to our legal obligations — see Section 8 (Your Rights).

8. Your Rights Under UK GDPR

Under UK GDPR and the Data Protection Act 2018, you have the following rights regarding your personal data:

To exercise any of these rights, contact our Data Protection Officer at dpo@talentbridgeuk.co.uk or in writing to our registered address. We will not charge a fee for reasonable requests and will respond within one calendar month (extendable by a further two months for complex requests, with prior notification).

9. Cookie Policy

Our website uses cookies and similar tracking technologies. Cookies are small text files stored on your device that help us provide a better user experience and understand how our website is used.

9.1 Types of Cookies We Use

9.2 Managing Cookies

You can control and manage cookies in several ways. Most browsers allow you to refuse cookies or delete them. Note that disabling certain cookies may affect the functionality of our website. You can also manage your consent preferences through our cookie banner, which appears on your first visit to our site and can be accessed at any time via the "Cookie Settings" link in our footer.

For more information about managing cookies, visit allaboutcookies.org.

10. Contacting Our Data Protection Officer

If you have any questions about this Privacy Policy, wish to exercise your rights, or have a complaint about how we handle your personal data, please contact our Data Protection Officer:

If you are not satisfied with our response, you have the right to complain to the Information Commissioner's Office (ICO), the UK's supervisory authority for data protection:

We may update this Privacy Policy from time to time. Material changes will be communicated by email to registered users and/or via a prominent notice on our website. The "Last Updated" date at the top of this policy indicates when it was last revised. Continued use of our services after changes constitutes acceptance of the revised policy.